Payroll/Timekeeping

How it works

Timekeeping is a Web-based application used by authorized timekeepers to report, administer, and maintain employee hours for payroll time records. Designated timekeepers report all hours worked, vacation usage, and sick absences by employees via the online timekeeping system. To report these hours, timekeepers calculate the hours used or worked by every employee, which is recorded on their timesheets.

Timesheets: Bi-Weekly and Monthly

Monthly Employees:

Timesheets for Monthly employees are due by the 15th of the following month. For example, April’s timesheets are due by May 15th. Any timesheets received after the deadline, may not be entered into our Payroll Timekeeping System on time. Thus, causing an inaccurate report on employee’s leave balances (LASR’s). Having an inaccurate leave balance can cause an employee to lose vacation time, if they are over max due to an in accurate reporting of vacation time usage.

Please report all absences and overtime worked, on the appropriate rows on your timesheets. Write the amount of hours for absences, or overtime worked, with the appropriate leave code (“S”= sick, “V”= vacation, and “C”= comp time earned). If you do not qualify for paid overtime, and you have elected Comp time, please indicate this on your timesheet. You can write a small note on your timesheet stating, “Comp Time Elected”. This will let the timekeeper know that all overtime hours worked, will be paid out with Comp Time, instead of paid overtime.

Bi-Weekly Employees:

Timesheets for Bi-Weekly employees are due by the following Monday of each Bi-Weekly End Date. For example, timesheets for period ending 5/1/10 are due by Monday 5/3/10. Any timesheets received after the timekeeping entry deadline, will be entered in combination with the following period. Both pay periods will be paid out on the following pay date.

Direct Deposit:

How to Enroll in Direct Deposit
How to view your Direct Deposit statements

Additional Resources:

Payroll Calendar
W2 Statement Overview
How to View Your Earning Statement
Timekeeping: Other Codes for Timesheets
Print your Timesheets via Single Sign On
View LASR balances via Single Sign On

FAQ’s
How do I print out my timesheets?
You can go to Blink, under the personal tools tab click on “My Time”, and enter your “Single Sign On” login. Once you have completely filled out your timesheet and have your supervisor signature, you can fax your timesheet to the Pediatrics Business Office at (858) 246-0019. No cover sheet needed.

When do I need to submit my timesheet?
Monthly timesheets are due the following month by the 15th. For example, April timesheets are due by May 15th. Bi-Weekly timesheets are due the following Monday after the Bi-Weekly period end date. Please refer to the UCSD Payroll Calendar for reference.

How do I know how much vacation and sick hours I have?
You can view your Leave Accrual Summary Report (LASR) at Blink, under the personal tool tab click on “My Leave Balances”, and enter your “Single Sign On” login.

How do I record my Jury Duty Service on my Timesheets?
UCSD provide paid time off for jury and witness duty for eligible employees. You will be required to submit proof of attendance (Jury Duty Slip) with your timesheet. Simply use the code “J” in the absence row for the days at jury service. For a full list of timekeeping codes, please refer to Timekeeping: Other Codes for Timesheets.

Nina Vo
Personnel/Payroll Coordinator
Ph: (858) 246-0031
Fax: (858) 246-0019
Mail Code: 0831
Email: vvo@ucsd.edu