Pediatrics Business Services

Pre-Award & Grants Transfer

Grant Preparation (Pre-Award)

Pre-Award generally refers to proposal submission. The Pediatrics SPO provides as needed proposal preparation support. This may include internal UCSD document preparation, budget development and proposal package assembly. The SPO is the primary liaison between the Department and the central offices who review, sign and submit proposals and contracts. NIH proposals are reviewed and submitted by the Health Sciences Sponsored Projects Preaward Office (HSSPPO). Non-NIH proposals are reviewed, signed and submitted by OCGA. Fellowships are processed by Kerry Nare in Health Sciences.

For information on a specification solicitation or proposal, please contact the Director of Sponsored Projects.

Kyle Nakanishi
Director of Sponsored Projects
(858) 246-0008
knakanishi@ucsd.edu

1. Funding Opportunities

Office of Contracts and Grants Funding Resources and Links:
http://ocga.ucsd.edu/Funding/Search_Tools.htm

UCSD Health Sciences Funding Opportunities Database:
http://som.ucsd.edu/hssppo//fellowshipopps/

UCSD Funding Opportunities Database:
http://research.ucsd.edu/surf/index.html

2. What to Know Before You Begin Your Grant

  • Find the Funding Opportunity and read the updated instructions
  • Download Summary of Guidelines
  • Contact your Fund Manager to find out internal deadlines and required documents

3. Grant Writing Support

The Department of Pediatrics has a Sr. Grant Writer/Editor to provide information on writing/editing successful NIH grants and resubmissions, as well as to review written grants 1 month before submission deadlines.

CONTACT:

Jouni Vesa
Sr. Grant Writer
jvesa@ucsd.edu

for technical editorial review of grant 3-4 weeks before submission

TIPS for Tackling the New R01's:

  1. Propose a Project that will have a significant contribution to human health
  2. Read the NEW NIH R01/Resubmission General Guidelines Summary
  3. Read the FOA for your grant. (This is Funding Opportunities Announcement for the grant you are applying. The information in this Announcement always supercedes anything in the general guidelines.)
  4. Talk to colleagues to get a clear idea about the Aims for your Proposal
  5. After writing your Aims, fill in a sketch of what you will put in each section.

    CLICK HERE for RO1 FORMAT SUMMARY FOR RESEARCH STRATEGY
  6. Fill out paperwork for human subjects, animal subjects, data plans, etc.
    See Protocols and further information here:
    Part 1, Page 22 – NIH Grant Page Limits
    Section 1, Page 106-116: NIH GRANT Specific Instructions for each section of grant
    Please see Page 110-111 on Human Subjects and Vertebrate Animals in Research Experiments

4. Grant Pre-Submission Checklist

  1. Contact Yvonne Franklin to confirm internal deadlines at yfranklin@ucsd.edu
  2. Fill out the Request for Extramural Support Form (RES FORM)
  3. Refer to: SF424 (R&R) Application Guide for NIH and Other PHS Agencies Part 1, p 105-116
  • Introduction (only for Resubmission & Revision)
  • Specific Aims
  • Research Strategy (Significance, Innovation, and Approach)
  • Inclusion Enrollment Report
  • Progress Report Publication List (Renewal Applications Only)
  • Protection of Human Subjects
  • Inclusion of Women & Minorities
  • Targeted/ Planned Enrollment
  • Inclusion of Children
  • Vertebrate Animals
  • Select Agent Research
  • Multiple PD/PI Leadership Plan
  • Consortium/Contractual Arrangements
  • Letters of Support
  • Resource Sharing Plan
  • Appendix

http://som.ucsd.edu/hssppo/contacts-meeting

Grants Transfer

In order to transfer your grants from another organization to UCSD, contact your program officer and/or your grants specialist at NIH.

  1. Discuss whether the grant will be transferred mid-year or on an anniversary date, and remember to ask what documents will be needed, how many copies to send, where to send them, and what is the submission deadline for the desired start date at UCSD. If the indirect cost rate at UCSD differs from that at the old institution, find out if your proposed budget should match the former direct costs or the former total costs.
  2. Ask your former institution to fill out a Relinquishing Statement and have them submit it to NIH.
  3. Provide a copy to OCGA/HSSPPO/when they review your proposal.
  4. Work with Pediatrics Sponsored Projects to prepare a revised version of your original proposal to be submitted to NIH. For general proposal instructions, click here.
  5. Use UCSD rates for salaries, benefits, and indirect costs.
  6. Provide a Resources page for UCSD facilities.
  7. It is usually not necessary to include or re-write the complete original Research Plan, but do discuss any changes in the research that will result from the move to UCSD. Be sure to address any changes to the sections on Human Subjects and Vertebrate Animals resulting from the move, and make sure that any Resource Sharing Plan matches UCSD policies. Provide a copy of the original Research Plan to UCSD for our files.
  8. If human or animal subjects will be used, include current IRB and IACUC approvals from UCSD.

How To Know When Your Grant Is Transferred

When NIH has approved the transfer, they will issue a Notice of Grant Award to UCSD. The grant number for the initial year at UCSD will start with a "7", indicating that the type of award is a "Change of Grantee Institution".